Article I. Name
The name of this student organization shall be SPIC-MACAY (Society for the Promotion of Indian Classical Music and Culture Amongst Youth)
Article II. Purpose and Activities
Section I. Purpose.
The primary objective of this organization shall be to promote Indian classical music and culture amongst the Indian and non-Indian youth in this country.
Section II. Activities
The activities of the organization shall be as follows. Almost all the activities will be held in schools and university campuses.
1. Lec-Dems - (Lecture/Demonstrations). These are interactive
sessions aimed at educating the audience. The artist demonstrates his/her art
form, while explaining its nuances. The audience is encouraged to participate
by asking questions.
2. Fests - These are more formal, full-scale programs with large audiences.
Held less often, these events offer young and promising artists the opportunity
to perform along with senior, renowned performers.
3. Baithaks - These are smaller, more traditional programs that are inherently
more intimate in nature.
4. Exchange program - These programs offer young upcoming artists raised in
the United States, the opportunity to be sent to India. These students will
participate in Fests along with senior artists.
5. Residential Programs - Coordinated with music departments in various universities,
this program allows any prominent Indian artist to conduct classes on campus
for students. These courses can be for any duration of time, up to a full semester.
Article III. Membership
Membership to this organization is free and open to all students, faculty and staff of Texas A&M University, and to the residents of Bryan/College Station.
Section I. Committee Members
The Committee Members of this organization shall consist
of the Officers (see Article IV), the advisors and members chosen by the Officers
to fulfill various responsibilities related to the functioning of the organization
(Fund Raising, Publicity, Development and Public Relations, Web Administration).
The committee members shall be responsible for the smooth conduct of the activities
of this organization. The process for removal of a committee member is the same
as that for an officer (see Article IV Section IV).
Article IV. Officers
Section I. Requirements for Officers
The officers of this organization must meet the following requirements:
1. Have a minimum grade point ratio (GPR) as stated below and meet the minimum GPR in the semester immediately prior to the election/appointment, the semester of election/appointment, and the semesters during the term of office.
(a) For undergraduate students, the minimum GPR is 2.00. In order for this provision to be met, at least six hours (half-time credits) must have been taken for the semester under consideration. In one limited circumstance, summer semester hours may be applied to this provision. In order for summer coursework to qualify toward a grade point ratio prior to election / appointment, at least six credit hours must have been taken during the course of either the full or two summer session(s).(b) For graduate level students, the minimum GPR is 3.00. In order for this provision to be met, at least four hours (half-time credits) must have been taken for the semester under consideration. In one limited circumstance, summer semester hours may be applied to this provision. In order for summer coursework to qualify toward a grade point ratio prior to election / appointment, at least six credit hours must have been taken during the course of either the full or two summer session(s) unless fewer credits are required as they complete the final stages of their degree.
2. Be in good standing with the university and enrolled:
(a) at least half time (six or more credit hours), if an undergraduate student (unless fewer credits are required to graduate in the spring and fall semesters) during the term of office, and
(b) at least half time (four or more credits), if a graduate level student (unless fewer credits are required in the final stages of their degree as defined by the Continuous Registration Requirement) during their term of office.
3. Be ineligible to hold an office should the student fail
to maintain the requirements as prescribed in 1 and 2.
Section II. Officers and Duties.
i) Shall preside over regular and executive meetings, coordinate group activities, and communicate with the officers and the advisor on all matters.
i) Shall preside over meetings in the absence of the President, and coordinate with the President in all matters.
i) Shall record minutes at all business meetings and check attendance at functions.
ii) Certify and keep at the principal office of the organization the original, or a copy of the bylaws as amended or otherwise altered to date.
iii) Keep at the principal office of the organization or at such other place as the Board may determine, a book of minutes of all meetings of the Directors.
i) This office-bearer shall maintain accounts, and oversee all monetary
transactions including fund-raising and prepare and maintain the books
of accounts and the annual budget.
ii) Receive, and give receipt for moneys due and payable to the organization
from any source whatsoever.
iii) Disburse or cause to be disbursed the funds of the organization after
approval by the Official Advisor, taking proper vouchers for these disbursements.
iv) Keep and maintain adequate and correct accounts of the organization's
business transactions, including accounts of its assets, liabilities,
receipts, disbursements, gains and losses.
v) Exhibit at all reasonable times the books of account and financial
records to any committee member of this organization.
vi) Render to the President and Advisor, whenever requested, an account
of any or all of his or her transactions as Treasurer and of the financial
condition of the organization.
Section III. Election Process
Election shall be held at the first regular meeting during
the month of April. A quorum must be present and a simple majority vote will
win; newly elected officers shall resume responsibility at the following meeting.
Section IV. Removal of an Officer
An officer may be removed from office by a two-thirds majority vote of the committee members. A two-week notice must be given of intent to remove the officer. The officer must be given time to present his/her perspective to the members before the voting.
Section V. Vacancies
Any vacancy caused by the death, resignation, removal or
disqualification of any officer shall be filled by election. In the event of
a vacancy in any office other than the President, such vacancy may be filled
temporarily by appointment by the President until such time as a new election
is possible.
Article V: Advisor Expectations
The advisor shall be an employee of the Texas A&M University and be familiar with the activities of the organization. He/She shall meet the officers to assist and guide in developing pragmatic goals for the next academic year. He/She shall be aware of the financial status of the organization via review of the financial statements from the SOFC and approve the expenditures. He/She shall also be aware of the University Student Rules and other institutional guidelines that establish expectations for student behavior and activities.
Article V. Meetings
Regular meetings shall be held every first Friday at 6:00p.m. A quorum shall consist of a majority (50% +1) of the committee membership and must be present to conduct official business.
Article VI. Finances
All moneys belonging to this organization shall be deposited in and disbursed through a bank account established for this organization at the MSC Student Finance Center. All funds must be deposited within 24 hours after collection. The advisor to this organization must approve and sign every expenditure before payment.
Article VII. Amendment and Revision.
Section I.
This Constitution may be amended at any time by two-thirds vote of the committee members. The Constitution is reviewed annually and subject to the approval of the Department of Student Activities
Section II.
This document must be reviewed every two years and resubmitted to the Student Activities Office.
Section III.
Free of discriminatory language as consistent with the university’s statement on harassment and
discrimination, see http://student-rules.tamu.edu/statemnt.htm